Office Coordinator

General Office Support

• Ensure front lobby area is professional in appearance and operation.
• Ensure meeting spaces are professional in appearance and operation, and prepared for meetings with internal and external participants.
• Manage Copy room/Workroom, making sure it has all supplies in stock, is professional and organized, and helps facilitate an efficient work process for staff.
• Manage general MomCo voicemail boxes, email inboxes, meeting room use, and checkout equipment.
• Ensure the office is an efficient, safe, and neat work environment.
• Ensure office copiers and printers are in proper working order.
• Oversee the inventory of office supplies and other materials through managing inventory and ordering supplies, while working within office budget.
• Ensure the kitchen is clean and stocked.
• Oversee overall implementation of the Office Design standards, guaranteeing that each space meets approved standards.
• Prepare office spaces for new employees.
• Keep non-used parts of the building organized and clean, free of junk and excessive storage.
• Responsible for keeping an organized warehouse with a schedule to keep storage organized and maintained.
• In charge for documenting all MomCo best practices (Standard Operating Procedures), working with each team to define and document key processes.

Processing Mail

• Receive, process and distribute, incoming mail from USPS, UPS, FedEx, Amazon, etc.
• Organize, process and send outgoing mail to appropriate shipping service.

Office Budget Management

• Make payment requests/purchase for office supplies, office and building services, and other office expenses.
• Monitor monthly expenses compared to budget, keep Controller informed of variances and possible future variances.
• Assist Controller in managing Office budget.

Data processing

• Act as primary data processor, becoming an expert in Fusion and Asana.
• Ensure all aspects of data processing are covered in a timely and accurate manner.

• Follower of Jesus and able to faithfully sign and uphold the MomCo Faith and Values Statement.
• Positive, upbeat attitude with a servant heart.
• Extremely flexible and able to help multiple teams and manage priorities.
• Organized & detail oriented.
• Strong interpersonal & communication skills.
• Professional appearance
• High level of integrity and confidentiality.
• Good public relations and telephone skills.
• High level of efficiency, accuracy and attention to detail.
• Strong verbal and written skills; ability to compose and proof letters and correspondence.
• Tech savvy with strong computer skills (proficient in Outlook, Word, and Excel).
• Ability to anticipate needs; ability to be a team player.
• Ability to do some occasional lifting and moving of boxes of 25 lbs.

• Reports to: Executive Administrator
• Status: Non-Exempt
• Hours: 30 hours/week
• Pay Range: $19 - $20 per hour, depending on experience and qualifications
• Eligible to participate in a variety of benefits:
• Unlimited PTO
• Healthcare Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts
• 403(b) Retirement Savings Plan
• Short-term Disability Insurance
• 13 holidays per year
• 1 spiritual retreat day per year